રાજ્ય સરકારની તમામ કચેરીઓ / બોર્ડ / કોર્પોરેશન / ગ્રાંટ ઇન એઇડ સંસ્થાઓ દ્વારા થતા પત્ર વ્યવહારમાં દર્શાવવાની વિગતો બાબત સામાન્ય વહીવટી વિભાગ - ગાંધીનગરનો પરિપત્ર.
Circular of General Administrative Department - Gandhinagar regarding the details to be shown in the correspondence of all the offices / boards / corporations / grant-in-aid organizations of the State Government.
Name, Designation, Address of the Department / Office Branch, Telephone Number, E-mail of the Officer who signed the correspondence with the Government Offices / Heads of Departments / Departments / Boards / Corporations / Grant-in-Aid Institutions. I. D. And instructions for displaying the fax number of the office are given from the circulars read above.
Compiling all the instructions given from the above circulars, the matter of giving instructions from a circular was under consideration of this department. Therefore, the following instructions are given by canceling the instructions given in the above circulars. Circular:
1. Correspondence with other Government Offices / Heads of Departments / Departments / Boards / Corporations / Grant-in-Aid Institutions of the State Government with other offices, public and public representatives
It is hereby instructed to take care to ensure that the following matters are accurately observed, taking into account the instructions of the office procedure when done.
(1.1) Name and address of the office (readable)
(1.2) Office phone number, fax number
(1.3) Office e-mail address
(1.4) Appropriate address like Mr. / Hon
(1.5) Your trusty / your affectionately appropriate conclusion
(1.6) Short name and designation of the signatory below in the letter
2. When giving the application to the citizens in person, while giving them access, the recipient of the application should show the short name, designation, name of the office - address, phone number of the office.
3. To take care to use courtesy language in correspondence as well as to take care to correspond in Gujarati language wherever possible.
The above instructions will be applicable in all the offices of the State Government. All offices / boards / corporations / grant-in-aid organizations must strictly follow this instruction.
Rajya Sarkar ni Tamam Kacherio .A Darshava na Patravyavhar Ni Vigato Babat